Outgoing Staff Mobility

MedUni Vienna staff may carry out any of the activities described below:

▪ A teaching period abroad at a partner higher education institution. The teaching period abroad enables any teaching staff at a higher education institution or staff from enterprises to teach at a partner higher education institution abroad. Staff mobility for teaching can be in any study field.

▪ A training period abroad at a partner higher education institution, enterprise, or any other relevant workplace. The training period abroad enables MedUni Vienna staff to take part in a training activity abroad that is relevant to their day-to-day work. It may take the form of training events (excluding conferences) or job shadowing and observation periods.

▪ Any teaching or training period abroad may be carried out as a blended mobility.

Staff mobility for teaching:

The receiving organisation must be a higher education institution from an EU Member State or third country associated to theProgramme awarded with an ECHE having signed an ERASMUS interinstitutional agreement on the exchange of teaching staff with MedUni Vienna, before the mobility takes place.
 

Staff mobility for training:

The receiving organisation must be:

• A higher education institution from a EU Member State or third country associated to the Programme awarded with an ECHE, or
• any public or private organisation from EU Member States and third countries associated to the Programme active in the labour market or in the fields of education, training, youth, research and innovation as a relevant workplace

The primary focus of the higher education mobility action is to support mobility activities among EU Member States and third countries associated to the Programme (Norway, Iceland, Liechtenstein, Republic of North Macedonia, Republic of Türkiye and Republic of Serbia). In addition, the action supports the international dimension involving third countries not associated to the Programme across the whole world. MedUni Vienna therefore considers applications for (partial) funding of mobilities to other third countries (with the exception of USA, Canada, Australia, as well as other High Income Countries) only in case of sufficient remaining budget which needs to be checked on a case-by-case basis.

The duration of mobility among EU Member States and countries associated to the Programme must be from 2 consecutive days (minimum duration according to the ERASMUS+ Programme Guide) to 14 days (maximum duration eligible for funding by MedUni Vienna) of physical mobility, excluding travel time. 

in justified exceptional cases, e.g. IKV teaching, up to a maximum of two months, depending on budgetary coverability. Furthermore, subject to the availability of funds, the maximum duration of mobility may — in justified exceptional cases (e.g., a teaching stay abroad within the framework of IKV teaching) — amount to 60 days in accordance with Erasmus+ guidelines.

General prerequisites: 

• Employment at MedUni Vienna (at least 20 hours per week); 
• No funding for external lecturers or for marginally employed staff (e.g., student assistants).

For teaching assignments: 

• Personal contact with teaching staff at a university in an eligible country and 
• an invitation for a teaching assignment comprising 
• at least eight teaching hours per week (or, for stays shorter than one week). 
• Pro-rata calculation of the minimum teaching hours for stays exceeding full weeks (seven days each), based on the additional days completed (formula: 8 hours / 5 days × number of additional days)

For staff training assignments:

• An invitation for job shadowing, a workshop, or another training format at a relevant workplace.

According to the EU programme guidlines, mobile staff shall receive an EU grant as a contribution to their costs for travel and subsistence during the period abroad. The amounts of grant support for mobilities are calculated in principle according to the maximum rates for travel and subsistence costs as set by the European Commission and depend on the travel distance, the duration of stay, the receiving country and means of travel (in case of Green Travel, the amount of travel support will increase in accordance with the travelled distance, the amount of individual support will increase by additionally funded travel days.).

MedUni Vienna provides support to mobile staff by the settlement of their mobilities as business trips (“Dienstreisen”). The financial support for mobile staff will be calculated according to the "RGV - Reisegebührenvorschrift des Bundes" (Austrian Travel Expenses Provisions) and  Works Ageement for Travel Expenses (see also „General Guidelines for the Reimbursement of Travel Expenses“) by MedUni Vienna Travel Management (Corporate Human Resources) and refunded to the participants from International Affairs/Med Uni Vienna accounts.

In case the actual travel expenses according to RGV exceed the EU grant amount according to the programme guidelines, the difference shall be settled by MedUni Vienna as contribution to mobility on the part of the institution. The department/organisational unit of the mobile staff will not be debited.

EU funding for staff mobility is awarded subject to availability of EU budget funds (amount based on Vienna’s past performance).

• Interested staff members should contact International Affairs upon receiving an invitation for a teaching stay or an opportunity to participate in training stay abroad.
• Applications are possible at any time (but should be submitted at least 6 weeks before the planned start of the mobility period)!
• Submission of an application for travel upon being awarded a grant for Erasmus staff mobility
  • An application for a leave of absence (“Freistellung”) is not required for the duration of an approved business trip (justified absence).
  • Work-related travel such as business trips is not possible during an educational leave (“Bildungskarenz”), as any approved leave of absence implies time off from an employee’s work-related duties
  • The note "ERASMUS Staff Mobility" should be entered on the travel application form under item 4: „Erfolgt die Dienstreise im Auftrag einer anderen Innenauftragsnummer bzw. Kostenstelle?“.
  • Questions regarding applicatiosn for travel. can be directed to the colleagues in MedUni Vienna Travel Management.
• Applications for ERASMUS staff mobility have to be registered via the mobility management program MOBILITY ONLINE. Once the online application has been completed, the obligatory ERASMUS documents can be downloaded: 
  • Mobility Agreement
    signed by the staff member, MedUni Vienna International Affairs, and the responsible person at the host institution,
  • Grant Agreement
    signed by the staff member and the Vice-Rectorate for Research and Innovation.

After the stay abroad the following documents have to be submitted:

• Confirmation of Stay
  Upload in the mobility management programme Mobility-Online. 
• Participant Survey of the EU
  The request to complete this report will be sent automatically by e-mail from the online tool of the EU after the end of the mobility
• travel expense report (Reisekostenabrechnung) including all invoices and receipts to MedUni Vienna Travel Management. The amount of the financial support shall be based on the travel expenses regulation (RGV - Reisegebührenvorschrift des Bundes), MedUni Vienna Works Ageement for Travel Expenses (s.a. „General Guidelines for the Reimbursement of Travel Expenses“).