Skip to main content
Deutsch

Outgoing Staff Mobility

  1. Home
  2. International Affairs
  3. Student & Staff Exchange
  4. ERASMUS Staff Mobility
  5. Outgoing Staff Mobility

ERASMUS staff mobility for university teaching and administrative staff at (partner) universities, companies or other relevant workplaces in EU member states and third countries associated with the programme (Norway, Iceland, Liechtenstein, Republic of North Macedonia, Republic of Türkiye and Republic of Serbia) is supported by MedUni Vienna

  • for applications that have been submitted 6 weeks before the start of the stay,
  • for a minimum of 2 days to a maximum of 2 weeks of physical mobility, excluding travel time (applies to mobilities starting as of 01.10.2023)

  • in justified exceptional cases, e.g. IKV teaching, up to a maximum of two months, depending on budgetary coverability.


The primary focus of the higher education mobility action is to support mobility activities among EU Member States and third countries associated to the Programme. In addition, the action supports the international dimension involving third countries not associated to the Programme across the whole world. MedUni Vienna therefore considers applications for (partial) funding of mobilities to other third countries (with the exception of USA, Canada, Australia, as well as other High Income Countries) in case of sufficient remaining budget which needs to be checked on a case-by-case basis.

According to the EU programme guidlines, mobile staff shall receive an EU grant as a contribution to their costs for travel and subsistence during the period abroad. The amounts of grant support for mobilities are calculated in principle according to the maximum rates for travel and subsistence costs as set by the European Commission and depend on the travel distance, the duration of stay, the receiving country and means of travel (in case of Green Travel, the amount of travel support will increase in accordance with the travelled distance, the amount of individual support will increase by additionally funded travel days.).

MedUni Vienna provides support to mobile staff by the settlement of their mobilities as business trips (“Dienstreisen”). The financial support for mobile staff will be calculated according to the "RGV - Reisegebührenvorschrift des Bundes" (Austrian Travel Expenses Provisions) by the Department of Human Resources and Human Resources Development and refunded to the participants from International Office/Med Uni Vienna accounts.

In case the actual travel expenses according to RGV exceed the EU grant amount according to the programme guidelines, the difference shall be settled by MedUni Vienna as contribution to mobility on the part of the institution. The department/organisational unit of the mobile staff will not be debited.

  • Staff members interested in staff mobility should first contact the International Office.

  • Applications are possible at any time (but should be submitted at least 6 weeks before the planned start of the mobility period)!

  • Staff member who are awarded a grant for staff mobility from EU funds* are requested to submit a travel application form (“Formular Antrag Dienstreise”) to the Department of Human Resources and Human Resources Development.

  • An application for a leave of absence (“Freistellung”) is not required for the duration of an approved business trip (justified absence).

  • Work-related travel such as business trips is not possible during an educational leave (“Bildungskarenz”), as any approved leave of absence implies time off from an employee’s work-related duties.

Applications for ERASMUS staff mobility have to be registered with the mobility management programme MOBILITY-ONLINE.
After applicants have created an account, they can download all documents that are required in accordance with the ERASMUS+ programme guidelines and also upload them again with the required signatures before and after the mobility.
Interested staff members need to contact the International Office for access to Mobility-Online in the preparation of the application for your planned mobility.

  • Mobility Agreement, signed by the mobile person, the ERASMUS coordinator of MedUni Vienna and the responsible person at the host institution,
  • Grant Agreement (funding agreement), signed by the mobile person and the Vice Rectorate for Research. 
  • Confirmation of stay

After the business trip, the staff member must submit a travel expense report (“Formular Reiserechnung (Verwaltung)”) in accordance with the provisions of the current applicable version of the 1955 travel expenses regulation (RGV - Reisegebührenvorschrift des Bundes) to the Department of Human Resources and Human Resources Development together with the approved travel application form and the required original receipts. Please note that the travel dates of the approved application must correspond exactly with the travel dates in the travel expense report. The amount of the financial support shall be based on the travel expenses regulation (RGV - Reisegebührenvorschrift des Bundes). In case the amount according to RGV exceeds the of the EU grant amount according to the programme guidelines, the difference shall be settled by MedUni Vienna as contribution to mobility on the part of the institution.

Requirements for the award of the ERASMUS grant as contribution to the travel expenses according to RGV:

  • Travel expense report in accordance with RGV: to be submitted to the Department of Human Resources and Human Resources Development.
  • a confirmation of stay: Upload in the mobility management programme Mobility-Online.
  • a Participant Survey of the EU: The request to complete this report will be sent automatically by e-mail from the online tool of the EU after the end of the mobility.

* EU funding for staff mobility shall be awarded in accordance with the available EU budget granted to MedUni Vienna's on the basis of past performance.

 

International Office for Student & Staff Affairs

Building 88, Floor 4, Corridor 900, Room 904,
Spitalgasse 23
1090 Vienna, Austria

internationaloffice@meduniwien.ac.at

 

 

Mobility with disability or chronic disease

Inclusion support aims at the coverage of additional costs for mobile staff with a disability or chronic disease, mental or physical, in connection with their ERASMUS+ stay abroad (compared to the costs in the home country). Please contact the International Office any time for further information.
Staff Trai­ning Week Offers You can search for staff weeks around Europe on the Staff Mobility Online Platform. The respective organizers are responsible for the course content and application requirements. If you would like to participate in one of these programs and apply for Erasmus+ funding (mobility for continuing education and training purposes), please contact the International Office. IMOTION staffmobility.eu